We Put the World on Vacation

Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

PRINCIPAL RESPONSIBILITIES: (Include but not limited to:)

Office Duties

• Provide project and administration support to the Senior Manager Projects & Design and Property Development Team.
• Communicate with both internal and external stakeholders, attend the companies meetings
• Provide updates to key stakeholders in line with the team communication plan

Contract Administration

• Maintain and issue property/FF&E/Plant & Equipment related purchase orders, contracts and invoices for all Resorts, Sales offices in Birchstreet
• Administration of new users and security/access for Birchstreet
• Monthly reconciliations of all current projects for finance and Birchstreet
• Maintain cost codes, projects, contracts and invoices,
• Setting up reporting and forms in Birchstreet
• Recording Site Issues and maintenance of associated correspondence.
• Follow up on contracts sent for signature via workflow
• Follow up of warranties, insurance, signatures & payments from contractors,
• Maintain & follow up on project RFI, Variations & outstanding documents as required
• Maintain drawings registers
• Update & Maintain monthly forecasts for developer projects

General Administration & Software Programs

• Maintain electronic files with updated resort/project team information
• Project filing
• Assist with the development and maintenance of department policies and procedures,
• Prepare user templates
• Assist with resort information
• Collate upcoming resort refurbishment information
• Maintaining an internal Resort construction and refurbishment photo library,
• Prepare schedule of finishes and FF&E for project manager to send out to tender
• Any other tasks as reasonably directed by the Senior Manager Projects and Design
• Birchstreet Software Program – provide updates and training to team members when required

Other

• Employees must ensure they comply with WVRAP’s OH&S Policy, procedures and any reasonable instruction given by WVRAP.\
• Employees must not wilfully place at risk the health and safety of themselves or any other persons in the workplace and to not wilfully or recklessly interfere with or misuse anything provided for health and safety.
• Display a Count On Me! service to all internal and external parties.
• Display innovation through inspiring, creating and improving processes and products.
• Show integrity in all aspects of the position by doing the right thing, taking responsibility and delivering on the promise.
• Display leadership values by ensuring effective communication and respecting your peers and managers. Support others within the team and empower each other wherever possible.

KEY POSITION CRITERIA:

• Contract Administration experience in the Property or Facilities Industry,
• Advanced MS Office including Word, Excel, PowerPoint, MS Project & Outlook,
• An eye for detail
• Ability to communicate with all levels of staff and management,
• Excellent oral and written communications skills,
• An efficient individual with strong listening and interpersonal skills,
• Excellent time management skills and ability to multi-task and prioritise work load,
• Demonstrates ability to be flexible,
• Understands the importance of confidentiality,
• Ability to develop and maintain good working relationship,
• Ability to work autonomously and as part of a team,
• A team player who will contribute to a positive work environment.

Where Memories Start with You

Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.