Operator- PBX- Sports Illustrated Resort- Chicago

The Operator is responsible for ensuring efficient communication within, to and from the hotel while maintaining attentive, courteous and efficient customer service.  Handle incoming/outgoing calls in an attentive, courteous and efficient manner, according to standard operating procedures 

Essential Job Functions 

Responsibilities include, but are not limited to: 

• Operate switchboard, intercom and two-way radio to relay incoming, outgoing and interoffice calls and messages: Furnish information/phone numbers to callers as requested or makes sufficient inquiries necessary to refer the caller to the appropriate resort personnel, sales or marketing or outside vendor. Assist guests with voice mail. Dispatch maintenance and housekeeping staff to guest rooms as needed. (60% time)    

• Maintain positive customer and associate relationships: Respond appropriately to guest inquiries and concerns to ensure total guest satisfaction. Handle guest issues to resolution in effort to improve the guest experience and escalate any outstanding guest inquiry or concern to management that may require additional monitoring or follow-up.  Make appropriate service recovery recommendations. Promote team work and quality service through daily communications and coordination with other departments. (15% time) 

• Ensure compliance with: Internal Audit, Quality Assurance, Loss Prevention, Resort Operating Procedures, Guest Service Department Operating Procedure, and Standard Operating Procedures. (10% time) 

• Build a “Count On Me” Culture: Continuously exhibit the company’s Count on Me philosophy; be responsive to the needs of our guests, associates and all we come into contact with on the job, be respectful in every way; deliver a great experience. (10% time) 

• Performs other duties as needed (5% time) 

Travel Requirements 

Travel is not a requirement for this position. If training is required off site, it will be local and be about half to full day of time. 

Minimum Requirements and Qualifications 

Education 

• High School diploma or equivalent 

Training requirements 

• N/A 

Knowledge and skills 

•   Excellent communication skills. 

•   Basic understanding of telephone switchboard and PBX equipment and systems 

• Acquires job skills and learns company policies and procedures to complete routine tasks 

• Ability to read and comprehend routine instructions, short correspondence and memos 

• Ability to give high priority to customer service 

• Ability to solve problems with a minimum of guidance 

• Ability to read, write and understand English 

• Must maintain a professional appearance and a Can-Do, positive attitude towards all guests and staff 

• Ability to multi-task and work in a fast paced environment 

• Must be people oriented and able to work independently or with others as needed 

Technical Skills 

• Must be able to easily and frequently change from one activity to another while operating a switchboard or computer keyboard 

Job experience  

• Six months customer service experience 

• Six Months of switchboard /PBX experience 

Unless there is a legal requirement, experience will be accepted for the education requirement. 

Level of decision making authority 

• Works on assignments that are routine in nature. Must be able to make independent decisions and/or seek advice  to ensure consistent functioning operations offering high levels of our Count on me Service 

Level of autonomy 

• Receives detailed instructions on all work 

• Needs to demonstrate good judgment and demonstrate a level of professionalism 

The impact of his/her decision on the organization 

• Impacts to Guest experience and vacation 

• Decisions could impact safety of guests and employees 

Supervisory responsibility: 

• N/A 

Scope/Financial Responsibility 

• Understand and care for company assets and equipment, supplies and property professionally 

Organizational Relationships 

• Regularly interacts with Guest Services Manager, Guest Services Supervisor as well as Guest Services Team Members.   

• Regularly interacts with Engineering Department and Housekeeping Department 

• Regularly interacts with Operations Department Leaders 

• Regularly interacts and serves guests 

Work Environment 

Equipment Used: 

• Telephone 

• Switchboard / PBX System 

• Hand Held Radio 

• Bell carts