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Purchase Card Administrator

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Purchase Card Administrator

  • Central Location, Orlando, Florida, United States, 32821
  • Full Time
  • Travel + Leisure Co.

Put the World on Vacation

At Travel + Leisure Co. our mission is simple: to put the world on vacation. We turn vacation inspiration into exceptional travel experiences through nearly 20 of the world’s leading travel brands under Wyndham Destinations, Panorama, and Travel + Leisure Co. Together we’re shaping the future of the travel industry by creating new possibilities for vacationers. That’s part of what makes our work fun and interesting. Every day is a chance to learn something new and influence the global business. 

The Purchase Card Administrator role oversees and supports the North America Purchasing Card expense report processes, provides excellent customer service to all internal and external customers, and participates in the implementation and enhancement of applicable systems.  This position supports the Amex Administrator approximately 25% per week.

In addition, this role is responsible for processing and payment of vendor invoices and implementation and execution of internal controls related to AP.  This position will also assist positive pay exceptions, resolution of aging files, and customer service activities.

Essential Job Responsibilities

  • Provide excellent and professional responses to all inquiries daily.
  • Exceptional interpersonal skills and demonstrated ability to deal with executive level contacts both within and outside of the organization.
  • Prepare and publish user tips, aids and other methods of communicating policies, procedures and requirements to employees submitting receipts and statements monthly.
  • Partner with IT to resolve technical issues.
  • Liaise with our internal business partners performing routine and adhoc audits.
  • Maintain confidentiality related to investigative audits.
  • Ensure cardholders and other applicable participants understand the program, practices, policies and procedures.
  • Recommend revisions to PCard policy, procedures and guidelines.

Process Management

  • Administer Company accounts by processing applications, activating and cancelling employee PCard accounts.
  • Drive continuous improvement by supporting management initiatives, systems upgrades, and developing and documenting new processes. 
  • Monitor and review with management metrics on policy violations, limit increases and merchant lifts and any other metrics determined by the direct manager.   
  • Review and generate assigned monthly reports and complete special projects and other responsibilities as assigned.
  • Timely completion of assigned training requirements per role and responsibilities.
  • Employee is expected to have excellent time-management skills and work under minimal supervision.
  • Active enforcement of effective controls and oversight to protect the Company against fraudulent activity.

Workplace/Hours

  • Hybrid Workplace Hours within Company issued guidelines and approved by Corporate APSS management.

Minimum Requirements and Qualifications

Education

  • High School diploma or equivalent education required.  College degree preferred.
  • Basic Accounting Knowledge

Knowledge and skills

  • Demonstrated experience in a fast-paced environment with competing, multiple priorities.
  • Ability to problem-solve and make independent decisions within scope of responsibilities.
  • Strong verbal and written communication skills.
  • Ability to effectively and efficiently research and resolve inquiries.
  • Hospitality experience strongly preferred.
  • Strong knowledge of Excel (pivot tables and v-look ups, etc.), PowerPoint, SharePoint, PeopleSoft and Oracle eBS,
  • Excellent Self-Management skills: self-motivated, calm under pressure, positive outlook, honest and exhibits self-control.
  • Relationship management skills: motivates others, active team building, and collaborates with others.
  • Strong execution skills.
  • Create and update user training guides.

Job experience

  • Minimum of 4 years’ experience in shared service environment overseeing the travel and expense management process.

Unless there is a legal requirement, experience will be accepted for the education requirement.

A Place for Everyone

Hospitality is at the heart of all we do at Travel + Leisure Co., including how we treat each member of our growing community. Here, you’ll find a team that’s inclusive, values diversity, and is built on a foundational respect for people from all over the world.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to mycareer@wyn.com, including the title and the location of the position for which you are applying.

Job Requisition: R-39604

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