Corporate Receptionist

We Put the World on Vacation

Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

Key Responsibilities:

• Greet visitors, clients, colleagues and guests in a professional and courteous manner, ensuring a positive first impression as the face of the corporate office.
• Answer incoming calls, take messages, and respond to email inquiries promptly and professionally.
• Coordinate meeting schedules, room bookings, and support internal teams with organizing meetings or events.
• Manage office supplies, ensuring that all essential items (stationery, equipment, kitchen supplies) are fully stocked and ordering as needed.
• Maintain a tidy and welcoming reception area, ensuring it meets the professional standards of the office.
• Oversee the upkeep of office cleanliness and safety, coordinating with the cleaning staff to maintain hygiene standards and address any facility issues.
• Monitor and ensure that all office equipment (computers, phones, printers, etc.) are functioning properly. Coordinate repairs or troubleshooting efforts with the relevant departments or external vendors when issues arise.
• Maintain an organized office environment, ensuring spaces are well-maintained, tidy, and conducive to a productive work environment.
• Build and maintain positive relationships with suppliers, service providers, and vendors, ensuring that all office-related services (e.g., maintenance, office supplies, cleaning, etc.) run smoothly.
• Negotiate contracts and manage service agreements to ensure the best value and quality of services.
• Address any supplier or vendor-related issues and resolve them promptly, maintaining excellent working relationships with external partners.
• Provide administrative support to various corporate teams, including managing calendars, scheduling appointments, and handling ad hoc administrative tasks as needed.
• Assist with organizing office events, employee activities, or team-building exercises to foster a positive corporate culture.
• Help troubleshoot and resolve office-related issues by collaborating with relevant departments to address any challenges in a timely and efficient manner.
• Act as the first point of contact for all incoming calls and emails, ensuring queries are answered promptly or redirected to the appropriate person or department.
• Troubleshoot minor office equipment or technical issues and escalate more complex problems to relevant departments or IT support.
• Ensure clear and effective communication with both internal teams and external parties, fostering a professional and cohesive work environment.

Requirements:

• 1-2 years of experience in office administration, receptionist, or office coordinator roles.
• Strong organizational skills, with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both verbal and written, some English skills are preferred, and Bahasa Indonesia is required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office software.
• Ability to work independently, take initiative, and solve problems as they arise.
• Professional and approachable demeanor, with a customer service-focused mindset.
• Knowledge of basic office maintenance and troubleshooting procedures.
• Strong interpersonal skills to effectively manage relationships with vendors, suppliers, and internal teams.
• Experience in managing supplier or vendor relationships.
• Previous experience in a corporate or hospitality office environment.
• Basic understanding of office equipment maintenance and troubleshooting.
• Ability to handle confidential information and maintain a high level of professionalism.

Where Memories Start with You

Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.