Main Responsibilities

Accounts Payable

• Undertake various day-to-day processes and monthly close activities & review within required timelines covering the Accounts Payable module in Oracle as well as other finance and payment systems;
• Participate in the procurement process through purchase order preparation and issuance and ensure that purchase orders are properly supported, approved and matched accordingly against supplier invoices and in compliance with policies;
• Handle correspondences from/to suppliers in the Accounts Payable email boxes and case management system;
• Ensure transactions are posted to the appropriate entity, account codes & cost centres, GST/VAT and other withholding taxes as applicable are properly accounted for, and that all supplier invoices are properly supported by required purchase orders or approvals;
• For capital-expenditure related purchases, ensure that they are supported by appropriate invoices, deal summary and approvals and are in compliance with the purchasing policy
• Perform scheduled payment runs in a timely manner and process urgent payments when required whereby suppliers are being paid in accordance with specified payment terms;
• Complete reconciliations against vendor statements;
• Monitor invoice ageing and review vendor accounts investigating any unapplied transactions and debit balances;
• For billings charged through the RCI corporate credit cards, ensure that charges are properly supported by charge slips/invoices and that credit card  transactions are booked in a timely manner toensure recording of expenses in the appropriate month ;
• Ensure that all travel & expenditure claims processed are properly supported, approved and in compliance with policies;
• Perform Oracle Accounts Payable module month-end close procedures;
• Ensure accounting journal entries are properly documented and supported;
• Prepare reconciliations for designated balance sheet accounts.